Stanford University – Faculty Affairs / Office of the Provost

Seeking a temporary Administrative Associate to provide administrative or operational support working under general supervision. The job assignment will be approximately three months long and at a full-time status, ideally starting as soon as possible. The assignment will be during normal business hours 8:30am-5:30pm. The pay will be $25 per hour.

Please email resume/cover letter/references to Nicole Chua, nchua@stanford.edu, if interested.

The final candidate will need to successfully pass a background check to be considered for this position.

PRIMARY DUTIES (additional duties as needed):
• Creation of reports and lists;
• Assistance with updating web sites and data systems, including (non-technical) systems testing;
• Scanning and archiving of faculty files and correspondence;
• Drafting and/or generating correspondence; coordinating production (formatting, copying, proofreading and fact checking) and dissemination of documents;
• Assisting with scheduling and organizing meetings;
• Helping to maintain office supplies and equipment;
• Responding to occasional phone and email inquiries;
• Deliveries around campus as needed.

MINIMUM REQUIREMENTS:
Education & Experience: High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Demonstrated experience working with diverse groups of people; flexible and adaptable to evolving situations
• Experience working with web based tools/data systems
• Excellent judgment when handling sensitive and confidential information (confidentiality waiver will be required)
• Proficient computer skills and demonstrated experience with office software and email applications including Microsoft Word and Excel
• Demonstrated success in following through and completing routine tasks
• Strong organizational skills and attention to detail
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task

PHYSICAL REQUIREMENTS*:
• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Stanford complies with the Jeanne Clery Act and publishes crime statistics for the most recent three-year period.

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.