Safety Office Intern

The BGM/SEM safety program offers an innovative, exciting and meaningful work that allows you to make a real difference in the organization and the employees’ safety, health and well-being. We support a wide variety of trades posing interesting challenges which promote collaboration, flexibility and objectivity for the growth of our organization and our valuable employees.

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE:
The Safety Office intern will work closely with the BGM/SEM Safety Manager and Safety Specialist performing operational support and processing data from a source document into a computer system and verify entries for accuracy and completeness. Assist with gathering and editing electronic data and web site content development. Work is usually performed under some supervision and at times independently within general guidelines.

CORE DUTIES*:
• Conducts research of information as requested. Compiles and edits the information in electronic format. Draft content used to engage constituents and make it visually appealing/user friendly. Curate digital content.
• Scans paper documentation into electronic files. Catalogs the information and verifies accuracy. As needed, enter data from data sheets or charts into a database and/or manual filing system using specific, standard instructions.
• Determine appropriate action to be taken for duplicate, inaccurate, or unclear information.
• Maintain computerized and manual logs and files in accordance with established procedures.
• Selectively apply a variety of procedures in measuring data, using judgment to determine how standard guidelines apply; may calibrate and use a variety of display, measuring, and/or calculating equipment requiring a few adjustments for proper results.
• Assist with data collection when needed.
• Maintain a variety of complex records; suggest or make improvements to record-keeping procedures.
• Perform audits of own work or that of others to ensure conformance with established procedures.
• Provide administrative support.

• • Other duties may also be assigned

MINIMUM REQUIREMENTS:
Education:
High school diploma, G.E.D., or equivalent

Knowledge, Skills and Abilities:
• Excellent writing skills
• Strong clerical, interpersonal, and organizational skills.
• Good computer skills.
• Ability to exercise judgment and employ basic reasoning skills.
• Strong attention to detail.

PHYSICAL REQUIREMENTS*:
• Sitting in place at computer for long periods of time with extensive keyboarding/dexterity.
• Accessing paper files and moving them for processing.
• Rarely writing by hand.

• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

Please send cover letter and resume to cng16@stanford.edu